Dear Prospective Administrative Assistant,

Thank you for visiting our site! We're thrilled to be open and serving our new community in the Greenville/Travelers Rest, South Carolina area. Energy Fitness is a boutique fitness studio, operating by appointment only, offering Semi-Private 30-minute Personal Training, Nutrition Coaching, and Massage Therapy Services. We’re looking for a dedicated administrative assistant to join our team. If that’s you, we’d love to get you started immediately!

Over the past 22+ years, we’ve had some amazing assistants, and we’re confident that we will find more great staff members. Is that you? As a business owner, I need someone who can help take things off my plate, allowing us to grow while providing excellent customer service and fulfilling our mission.

Our Mission: To inspire optimal health and wellness through empowerment, education, coaching, and training in a safe and non-intimidating atmosphere. We have evolved to include more mindfulness and whole-body self-alignment.

We plan to hire 1-3 personal trainers as needed, with trainers covering morning, evening, and possibly lunch slots. As we grow, we’ll also need Saturday trainers when requested. For the administrative position, we’ll work together to determine the best schedule, with some days focused on projects alongside me and others dedicated to various tasks. We train clients both onsite and via Zoom, so you’ll also support our virtual clients' goals.

It's my hope that you possess exactly what we’re looking for in an admin so you can quickly learn our proven Energize Method, understand our business model, and help us succeed.

Job Details:

Part-time Administrative Position Available - $14-16 per hour (Contractor), 10-12 hours per week

About Me & My Company:

My name is Tonya Tittle, and I run Energy Fitness. I hold a Master’s degree in Exercise Science, a B.S. in Physical Education/Wellness Leadership, and I am a Licensed Massage Therapist with numerous certifications to ensure our trainers are the best coaches for our clients. We were located in Memphis, Tennessee, from 2002-2021, and after a two-year construction delay, we opened in South Carolina on August 23, 2023.

Energy Fitness is a private, appointment-only fitness training studio in a 2,000-square-foot facility. We focus on both fitness and nutrition, and we are dedicated to helping women and men achieve their health and fitness goals. We’ve helped over 3,000 clients get healthier and fit since 2002, and we celebrated our 22nd anniversary, June 2024.

Hours:

You’ll need to be available on Tuesdays & Thursdays or Wednesdays and Thursdays.  We can possibly discuss other days that might be mutually beneficial. There will be sometimes (not often) in which you will be asked to be available for an expo or special event (which is not very often but necessary for marketing). There will be a 30-day trial period. Our best and happiest team members often have this position alongside other part-time work. We’re willing to accommodate childcare pickup/drop-off hours.

Tasks You’ll Be Expected to Perform:

• Demonstrate Energy Fitness core values as a health and fitness-minded company.
• Answer the door for prospects or massage clients without the door code, greet clients/prospects, and return phone calls & texts using the provided phone script. (We don’t get many walk-ins as we are in a free-standing building.)
• Use Wellness Living software for client check-ins, selling items in the pro-shop, and answering client questions about their packages, billing info, or scheduling needs.
• Ensure trainers have an ample supply of printed workout protocol cards, client intake paperwork, and other office supplies.
• Perform fitness consultations as needed (primarily handled by myself or trainers).
• Follow up on fitness assessments by pairing and printing posture grid pictures, then adding them to client files.
• Assist with marketing tasks, including writing weekly blog posts, social media posts, website administration, planning events, email blasts, capturing client video testimonials, taking action photos, creating flyers, and more.
• Handle weekly or daily housekeeping duties such as cleaning bathrooms, floors, wiping down surfaces, laundry, stocking supplies, emptying trash, and keeping the desk area tidy and organized.
• Carry out manager agendas.

Required Skills:

• High School Graduate
• Good listener, able to follow directions
• Professional demeanor in person and on the phone
• Excellent written and verbal communication
• WordPress experience
• Ability to work well with computers
• Neat handwriting
• Basic math and keyboarding skills
• Social media know-how
• Adept at adjusting to people's moods and personalities
• Ability to multitask
• Strong organizational abilities
• Good communication skills/etiquette
• People skills & personality - friendly demeanor goes a long way in giving our clients good customer service - a friendly smile is a must!
  
• Thoughtfulness and organization in handling tasks like writing good notes when you qualify a prospect or need to leave a message for Tonya or one of the staff members
  

Bonus Skills:

• Previous experience in office management/admin skills
• Interest in becoming a personal trainer (past admins have transitioned to trainers)
• Photography and video skills
• Canva.com experience

How to Apply:

I’m looking to hire the right person. If this job sounds good to you, follow these instructions:

• Staple a cover letter to your resume with references (references will not be called until after a in person interview if you make the cut).
• Mail via flat envelope to Energy Fitness, c/o Tonya Tittle, 898 North Hwy 25 Bypass, Greenville, SC 29690.
• Optional - Not Required but a good way to show off your skills: video or audio recording about 30-60 seconds in length telling us about yourself and why you would be a good candidate for our part-time support staff emailed to energyfitnesstonya@gmail.com
  
• NO Walk-Ins, please (and this is a biggie) - we are a by appointment facility seeing clients or working on biz when onsite
  
• No Social Media inquiries or sending your resume/cover letter this mode: I just can't keep up with all Applications submitted if there are multiple streams of submissions.
• Follow-Up: If you'd like to confirm receipt of your resume, you may leave a voicemail in our Google voicemail box at 901-466-6242 or shoot us a text. You may additionally follow-up via email energyfitnesstonya@gmail.com
  This also offers a chance to demonstrate your phone skills and follow-through.
  

Preferably, you’ll come highly recommended by a current or former client or someone who believes you’d be a good fit for our studio.

If we feel you might be the right fit, the next step will be a phone interview to see if we both agree to an onsite interview. I look forward to reviewing your information and hopefully meeting you personally.

Sincerely,

Tonya Tittle, M.S., ACSM, LMT
Energy Fitness

P.S. This is not the type of job where just showing up is enough. Performance is everything to me. If you perform, you will be rewarded. I want to find someone who cares about our clients and takes pride in doing good work. If that's you, the pay per client is just the starting point. I recognize and reward performance. I’m a positive, upbeat business owner and appreciate those qualities in others. If you have the basic skills I mentioned and a great attitude, you’re definitely a candidate! So, mail us your information today!

Job Opening: Part-Time Administrative Assistant / Greenville / Travelers Rest Area

Are you energetic, friendly, outgoing and have attention to detail? Do you have a knack for supporting behind-the-scenes operations? Join our award-winning boutique fitness studio, proudly serving the South for over 22 years! Our current admin has just given us notice as she just has to many irons in the fire but can help us find her replacement and train as needed.

Position Details:

• Hours: 10-12 hours per week
• Pay: $14-$16 per hour
  
• Requirements: Positive attitude, team player, great typing skills, self-starter as well as can follow instructions for projects
  

If you’re looking for a fun and fulfilling part-time role, this opportunity is just for you!

Check out the video below when we were located Downtown Memphis for about 20 years. The video shows what our expectations are for our personal trainers so you can see how to support them with the behind the scenes email, in person questions, etc. I have additionally created another 300 programs to implement more functional movement training which really gets clients results. We've also included a video tour in the new location and details on how we work with our clients.